ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Ensure vendors’ records are current, accurate, complete, and verified
  • Discuss discount opportunities, payment terms, and accounts statement with vendors either in writing or verbally
  • Ensure accurate and efficient daily processing of employee expense reports and vendor invoices, as well as monthly processing of corporate credit card charges
  • Seek the head of department’s approval for invoices to be sent to vendors
  • Avail employees information regarding timelines for financial reporting
  • Assemble document and review system information in processing employee expense reports and vendor invoices for payments
  • Obtain details about invoicing from operational staff and upload into the organization’s billing system
  • Verify accuracy of information in customers’ invoices, get the necessary internal approvals, and process the invoices
  • Resolve bill discrepancies with Operations Unit by reconciling details on invoice with those on operational reports
  • Establish a filing system for all documents to ensure safe keeping of records for future reference
  • Ensure all accounting projects assigned by management are completed.

EDUCATION, EXPERIENCE, AND SKILLS:

  • Being a team player, goal-getter, and highly detailed and focused, with strong organizational skills
  • Ability to work solely, yet effectively, as well as with diverse groups of people in a team
  • Ability to perform multiple projects and priorities together and achieve excellent results
  • Ability to perform complex tasks with little or no supervision; comfortable working in a fast-paced setting where meeting of time-sensitive deadlines is usually required
  • Ability to ensure sensitive and confidential information is not let out to unauthorized individuals
  • Excellent human relationship and communication skills to relate cordially and effectively with colleagues and management
  • Proficient with common billing systems; Microsoft Office applications, including MS Word, Excel, and PowerPoint, which are valuable in creating documents and reports
  • B.A. or equivalent degree; prefer accounting, or related degree; recent college graduates are encouraged to apply